• 3+ years of experience (or equivalent) in relevant supervisory role
• B2 English
• Experience managing medium to large budgets within an organization
• Demonstrated ability to promote and model teamwork

Key Responsibilities:

Facility Management:

• Manage office supplies, equipment, and maintenance.

• Coordinate office layout and optimize space utilization.

• Maintain a clean and organized work environment.

• Handle incoming and outgoing mail and packages.

• Track office expenses and manage budgets.

• Support project teams with various administrative tasks.

• Coordinate meetings and events.

• Facilitate communication and collaboration between teams.

• Ensure all maintenance documents are up-to-date.

• Upload all receipts to Payhawk on a daily basis.

Administrative Support:

• Assist with the onboarding process for new employees.

• Issue and maintain records of employee badge access.

Travel Coordination:

• Manage travel arrangements for employees and oversee the travel team.

• Manage contract renewals and identify new vendor opportunities.

• Upload travel-related receipts to Payhawk daily.

Fleet Management:

• Review and approve invoices related to fleet services.

• Prepare monthly reports for Comm.fleet, Master 360, and WEX card fleet vehicles.

• Manage the ticket system for Fleet AMS.

• Oversee onboarding and off boarding for Motor lease and Enterprise Fleet leasing.

• Handle Motus onboarding and off boarding processes.

• Conduct quarterly fleet check-ins.

Mobile Services:

• Consolidate invoices for Verizon and AT&T and forward them to accounting.

• Maintain inventory of mobile devices.

• Manage onboarding and off boarding from ATT/Verizon platforms.

• Oversee the ticket system for mobile services.

Hemmersbach provides IT infrastructure services in more than 190 countries with 50 own subsidiaries. We deliver exclusively for the leading companies in the IT industry. We go the extra mile – we not only simply enthuse our customers, but also make the world a better place: 20% of our profits go into our Direct Actions Hemmersbach Rhino Force and Hemmersbach Kids’ Family. That’s why Hemmersbach is The Social Purpose IT Company.